Easy Method – Excel Formula to Enter Blank – [2024]

Have you ever wondered if there’s an easy way to enter blank cells in Excel formulas?

Creating cleaner and more professional data presentations in spreadsheets can sometimes be a challenge. But fear not, because there is a simple solution available!

In this article, we will reveal an Excel formula that allows you to enter blank cells effortlessly. You’ll no longer have to worry about cluttered or messy data. So, are you ready to discover the secret?

Using VBA to Enter Blank Cells

When it comes to entering blank cells in Excel using VBA, one effective method is to write a macro that evaluates the formula and replaces the data with blanks. This can be triggered manually by running the macro or even by clicking a button, depending on your preference. The VBA code for this process utilizes the Evaluate function, which evaluates the formula and replaces the data in the specified range with blanks.

Using VBA to enter blank cells in Excel formulas can be particularly useful when you want to create a cleaner and more professional presentation of data. However, it’s important to note that working with complex or array functions in combination with the Evaluate function might present some challenges. In such cases, additional code adjustments may be required to generate the desired results.

Example VBA Code:

Sub EnterBlankCells()
Range(“A1:A10”).Value = Evaluate(“IF(A1:A10=””””, “”””, “”)”)
End Sub

In the above VBA code example, the range A1:A10 is being evaluated. If any cell within that range is empty, it will be replaced with a blank cell. This simplifies the process of leaving cells blank in Excel formulas, providing a more seamless and professional presentation of the data.

Comparison of Methods:

VBA Approach
  • Allows for automation with macros
  • Efficiently replaces data with blanks
  • Creates cleaner and more professional data presentations
  • Complex or array functions may require additional adjustments
  • Requires knowledge of VBA coding
Non-VBA Methods
  • Simple copy and paste values method
  • Text to Columns feature can remove formulas and leave blank cells
  • Does not offer automation like VBA
  • May require additional steps for multiple ranges or complex data

Using Non-VBA Methods to Enter Blank Cells

Entering blank cells in Excel can be achieved using non-VBA methods, providing a simpler alternative to writing macros. Two effective non-VBA methods are outlined below:

Method 1: Copy and Paste Values Only

To remove the formula and enter blank cells, you can use the copy and paste values only technique.

  1. Select the range of cells containing the formula.
  2. Right-click and choose “Copy” or press Ctrl+C.
  3. Right-click on the same range or a different range where you want the blank cells.
  4. Select the “Paste Values” option from the context menu or press Alt+Shift+V.

This method removes the formula from the selected range, leaving the cells blank.

Method 2: Using Text to Columns

Another way to replace formula cells with blanks is by utilizing the “Text to Columns” feature in Excel.

  1. Select the range containing the formula to be replaced with blanks.
  2. Go to the “Data” tab in the Excel ribbon and click on the “Text to Columns” button.
  3. In the “Convert Text to Columns Wizard,” choose the “Fixed Width” option.
  4. Ensure that no breaks are selected and click on the “Finish” button.

This process converts the formula cells into blank cells without altering the rest of the data.

This image visually represents the steps to enter blank cells using non-VBA methods in Excel.

By utilizing these non-VBA methods, you can easily input blank cells in Excel formulas. Whether you choose to copy and paste values only or use the Text to Columns feature, these techniques help maintain a clean and professional appearance for your data.


In conclusion, you have learned how to enter blank cells in Excel using formulas and various methods. One approach is to utilize VBA, which allows for the evaluation of the formula and replacing the data with blanks. This can be achieved by writing a macro that triggers the Evaluate function. However, it is important to be mindful of the challenges that may arise when dealing with complex or array functions.

Alternatively, you can employ non-VBA methods to achieve the same result. One method is to select the range containing the formula, copy it, and then paste values only. This removes the formula while leaving the cells blank. Another non-VBA method is to utilize the Text to Columns feature. By selecting the range and choosing the Fixed Width option, you can convert the formula cells into blank cells without affecting the rest of the data.

By utilizing these techniques, you can create cleaner and more professional data presentations in your spreadsheets. It is crucial to consider your specific needs and requirements when selecting the appropriate method. Whether you opt for the VBA or non-VBA approach, entering blank cells in Excel formulas can greatly enhance the appearance and organization of your data.

Nilesh Kamble is Certified in Microsoft & GCP, having 13+ Years of Experience in IT Industry. As a Senior IT Employee, having vast experience on Windows Server, Windows Client, Powershell, Cloud Technologies. Passionate about Laptop, Mobiles & Other emerging Technologies.