Easy Method – How to Add a Line Under Each Row in Excel – [2024]

Excel is a powerful tool for data organization and analysis, but sometimes it can be challenging to format your spreadsheet exactly the way you want. If you’ve ever wanted to add a line under each row in Excel to enhance the visual appeal and readability of your data, you’re in the right place!

In this tutorial, we will guide you through easy and efficient methods to achieve this goal. Whether you want to add a line break under each row, insert a line separator per row, or simply add a line under each row, we’ve got you covered. Say goodbye to tedious manual formatting and get ready to learn some handy techniques that will save you time and effort.

So, let’s get started and unlock the secrets to adding a line under each row in Excel!

How to Insert a Line Between Each Row in Excel

When working with Excel, you may need to insert a line between each row to improve the readability and organization of your data. Fortunately, there are several methods you can use to achieve this. Let’s explore a few options.

1. Using the Sort Feature

If you want to create a blank row between each row in Excel, you can utilize the Sort feature. Follow these simple steps:

  1. Create a helper column with sequential numbers next to your data.
  2. Copy and paste the helper column below the original list.
  3. Select the entire data range, including the helper column.
  4. Go to the Data tab and click on the Sort button.
  5. Sort the data based on the helper column in ascending order.

This method will rearrange your data and insert a blank row between each row with data.

2. Using VBA Code

Another approach to inserting a line between each row is by using VBA (Visual Basic for Applications) code. With VBA, you can automate the process of inserting blank rows at regular intervals. Here’s a basic code example:

Sub InsertBlankRows()
Dim i As Long
Dim lastRow As Long
Dim rowCount As Long

lastRow = Cells(Rows.Count, "A").End(xlUp).Row
rowCount = 1

For i = lastRow To 2 Step -1
Rows(i).Resize(rowCount).Insert Shift:=xlShiftDown
rowCount = rowCount + 1
Next i
End Sub

This code will insert a specific number of blank rows after every row in your Excel sheet. You can customize the code to insert the desired number of rows after each row or at specific intervals.

3. Using Add-ons or Plugins

If you prefer a simpler approach, you can use add-ons or plugins like Kutools for Excel. These tools provide additional functionalities and features to Excel, including the ability to insert blank rows between each row. Simply install the add-on, follow the instructions provided, and insert the desired number of blank rows with ease.

Remember to save your Excel workbook after making these changes to ensure that your data is properly organized.

Now that you are familiar with these methods, you can choose the one that suits your needs best and easily insert a line between each row in Excel.

Example Table:

Employee NameDepartmentSalary
John SmithMarketing$50,000
Jane WilliamsFinance$60,000
Michael JohnsonHuman Resources$55,000


Adding a line under each row in Excel can greatly enhance the organization and readability of your spreadsheets. Throughout this guide, we explored various techniques to achieve this, including inserting multiple rows using the right-click menu, adding rows through the ribbon, using keyboard shortcuts, utilizing the Sort feature, leveraging VBA code, and utilizing add-ons like Kutools for Excel.

These techniques offer flexibility and efficiency when it comes to inserting lines or separators between rows. Whether you prefer a manual approach or automation through VBA code, Excel provides the tools to streamline your workflow and improve data presentation.

By following the steps outlined in this guide, you can easily enhance your Excel skills and effectively add lines under each row in your spreadsheets. Take advantage of the various methods available and choose the one that best suits your needs. With the ability to create clear divisions between rows, your data will be more organized, allowing you to analyze and interpret it with ease.

Nilesh Kamble is Certified in Microsoft & GCP, having 13+ Years of Experience in IT Industry. As a Senior IT Employee, having vast experience on Windows Server, Windows Client, Powershell, Cloud Technologies. Passionate about Laptop, Mobiles & Other emerging Technologies.